Privacy

In­for­mati­on sto­rage and usa­ge

All Docly users: We store your following information:
  • Your e-mail you enter when signing up
    • One way encrypted (hashed) chosen password
      • Information you enter into your Docly documents
        • Usage statistics and activity
          • Session cookie
            Paying customers: We store your following additional information:
            • Full name
              • Postal addresse
                • Phone number
                  • Email
                    For security reasons we also store the IP-address used for ordering, administrating and the use of our services.
                    We may use this information for:
                    • Showing relevant advertisements
                      • Usage analysis
                        • To get in touch with you regarding critical updates, violations on GDPR or similar
                          • Sending you emails regarding our services, upcoming changes, new features or similar
                            We track your user sessions with cookies.
                            The Docly platform uses your web browsers local storage to store session information on your computer.
                            We will not sell or distribute your personal data to any third parties.

                            Per­sonal da­ta and res­pon­sib­ili­ty

                            Responsible company for processing personal data:
                            DOPS AS
                            by Richard Funke
                            Postal address: Thorleif Haugs vei 83, 0791 OSLO, Norway

                            Email: post@dops.no
                            Phone: +47 919 20 800

                            DOPS AS is responsible for processing personal information that is made in connection with visits to our website or ordering or managing our products and services, and by contacting us.

                            If you have any complaints regarding privacy or our processing of personal data, you may also file a complaint to Datatilsynet.

                            DOPS is obligated to delete or change incorrect personal data. Incorrect or inadequate personal data may be collected from third party information services such as official business catalogs or other sources.

                            Pro­ces­sin­g of per­sonal in­for­mati­on

                            Personal data is collected in order for DOPS to deliver the products and services that we are obligated to according to law, regulations and/or agreement/contract.
                            Processing of personal data is done within the framework of current legislation and regulations.

                            Personal data may be distributes to third party companies that DOPS cooperates with (both inside and outside the EEA and EU area) in order for us to perform the tasks and services we are required to perform in accordance with law, regulation and / or agreement, and according to this privacy policy.

                            If there is a statutory duty of disclosure to the public authority, registered personal data will be handed over in accordance with the authorities' requirements.

                            Please note that processing of personal data in relation to specific services and products may be governed by separate agreements made available under Terms of Service. This includes, but is not limited to, the domain name and the information registered in the WHOIS.

                            Sto­rage and de­letio­n

                            Information that is no longer required for the purpose for which they are stored will be deleted continuously by DOPS.

                            DOPS stores personal information about customers according to current legislation. When you delete or terminate services, any personal information, primarily your contact information, order and invoice history, and copy of correspondence will remain in our registry to the extent necessary to protect legal or regulatory requirements.

                            Ac­cess to per­sonal da­ta

                            You have, upon request, the right to access the personal information registered with us. You also have the right to correct them if the are incorrect or false.

                            Da­ta por­tabi­li­ty

                            You are entitled to data portability. This means that you can bring your personal information in a machine-readable format.


                            Con­fiden­t­ia­lity and Se­curi­ty

                            We use a combination of physical, electronic and procedural security to protect personal information.

                            All data transfer through our web site is encrypted with security certificate (https). However, there is no guarantee that someone may access such information or that the information is disclosed, altered or corrupted by violation of a firewall or secure server software.

                            Since no data transfers over the Internet are 100% secure, we can not guarantee or imply the security of any kind of information you send to us. If we notice a violation of one of the security systems, we will notify you in writing by email so that you can take the necessary protective measures. By using our services or providing us with personal information, you agree that DOPS will contact you electronically regarding security and privacy issues and / or administrative issues related to your use of the service.

                            All users are responsible for implementing appropriate security measures when using our services. It includes, but is not limited to, the use of secure passwords, password encryption, secure retention of encryption keys, installation of security updates for 3rd party software and components, etc.

                            DOPS is not responsible for any information you choose to store using our services and we can not guarantee consequences for security breaches.

                            Sen­siti­ve and con­fiden­t­ial per­sonal in­for­mati­on

                            None of our services require you to provide sensitive or confidential personal information. The registration of such personal information in our systems is not permitted and shall not be disclosed to DOPS under any circumstances.

                            Third par­ty func­tio­na­li­ty

                            Solutions developed in the Docly platform include in some cases third party features, services, apps, and links, from other vendors and websites where privacy practices may differ from ours. These third-party features can collect your IP address, which page you visit on the site, and can save a cookie so that third-party features work properly.

                            Third party features can also collect sensitive information, such as financial information (credit cards) to expel purchases of products or services.

                            If you submit personal information to any of these sites, this information is subject to their privacy policy. We therefore encourage you to read carefully the privacy policy of all web pages you visit before you submit personal information.


                            Com­muni­ca­tion with the Doc­ly Tea­m

                            When you contact the Docly team, we may keep a record of your communication to help solve any issues you might be facing. We may use your email address to inform you about our services, such as letting you know about upcoming changes or improvements.
                            We processe your information on our servers in many countries around the world (in and outside of the EU). We may process any of this information on a server located outside the country where you live.
                            We will ask for your consent before using information for a purpose other than those that are set out in this Privacy Policy.

                            Chan­ges

                            All users agree that DOPS reserves the right to make changes to the Privacy policy on a continuous basis. We will not reduce your rights under this Privacy Policy without your explicit consent. We will post any privacy policy changes on this page and, if the changes are significant, we will provide a more prominent notice (including, for certain services, email notification of privacy policy changes). We will also keep prior versions of this Privacy Policy in an archive for your review.